HR Manager

Core Responsibilities

1. Talent Acquisition

• Conduct pre-screening interviews and coordinate with candidates throughout the interview process.
• Create and review job descriptions for current and future openings.
• Utilize social media, job boards, and professional networks to attract applicants.
• Facilitate the offer process by extending the offer and negotiating employment terms.
• Manage Odoo recruitment databases and applicant tracking systems.
• Attend job fairs and recruitment events to source potential candidates.
• Ensure compliance with company policies and regulations during the recruitment process.
• Maintain records of all recruitment activities and candidate evaluations.
• Develop and maintain a talent pool by engaging with previous candidates for future opportunities.

2. Attendance and Payroll

• Monitor attendance and leave, and manage end-to-end payroll processing using Excel and Odoo, ensuring accuracy and timeliness.
• Address and resolve payroll discrepancies and employee queries.
• Maintain accurate records and prepare reports for payroll and taxes (PhilHealth, SSS, Pag-ibig).
• Coordinate with finance and management for any adjustments and updates to payroll data.
• Handle confidential information and documents with discretion.
• Provide support for internal and external audits related to payroll.
• Make summary report of all Payroll for Accounting.

3. Employee Onboarding and Integration

• Design and implement an effective onboarding program for new hires.
• Assist in integrating new hires into the company culture and work environment.
• Facilitate the completion of all necessary paperwork and administrative tasks for new hires.
• Schedule and conduct orientation sessions for new employees.
• Design and implement an effective regularization program for probationary employees.

4. Employee Satisfaction and Engagement

• Oversee quarterly and yearly employee evaluation.
• Analyze employee feedback and data to identify areas for improvement.
• Facilitate communication between employees and management.
• Support the planning and organization of employee events and activities.
• Assist in conducting exit interviews and implementing feedback.

5. HR Administration and Compliance

• Perform HR-related administrative tasks as required.
• Update and maintain HR databases with employee information.
• Prepare and update employment records related to hiring, transferring, promoting, and terminating.
• Explain and provide information on employee benefits and programs.
• Process documentation and reports concerning personnel activities (staffing, recruitment, training, grievances, performance evaluations etc).
• Regular updates on Philippine labor laws and regulations to ensure compliance and mitigate legal risks.
• Always ensure confidentiality of all HR documents and sensitive information.

Qualifications

• Bachelor’s degree in human resources, Psychology, Business Administration, or related field.
• Minimum of 3 years' experience as an HR Officer or similar role.
• Familiarity with Philippine labor laws and employment regulations.
• Experience with HR software, including Applicant Tracking Systems (ATS) and payroll management tools, particularly proficiency in Odoo.
• Microsoft Office Suite.
• Strong interpersonal and communication skills.
• Excellent organizational and time-management skills.
• Ability to handle data with confidentiality.
• Detail-oriented approach with the ability to work under pressure and meet deadlines.