We are seeking an organized and reliable HR Officer to join our team at BICC in Iloilo City. You will look after our employees from their first day to their last and keep the records behind them complete, confidential, and on time.
Core Responsibilities
Timekeeping and Leave Administration
- Check and record employee attendance daily from biometric logs and site log books
- Validate attendance summaries and hand them to payroll for every cutoff
- Receive, check, and register Leave, Overtime, and Official Business Trip forms each cutoff
- Administer leave balances and ledgers, including annual leave credit computation
Onboarding and Offboarding Administration
- Run the onboarding checklist for every new employee from contract signing
- Coordinate orientation, uniform issuance, and completion of new employee documentation
- Guide departing employees through offboarding, from clearance to completed separation records
Performance Cycle Administration
- Track every new employee's 30, 60, and 90 day milestones and flag bottlenecks to the supervisor
- Schedule probationary evaluations ahead of each regularization deadline
- Schedule quarterly appraisal rounds and follow up supervisors until every appraisal is completed
- File completed evaluations and endorse appraisal results to the 201 custodian
Employee Relations, Discipline and Compliance
- Receive and document employee concerns, and follow each case through to settlement
- Document discipline cases per the company disciplinary procedure, keeping each case file complete from incident to resolution
- Monitor compliance with company rules and document incidents as they occur
- Organize company events including the annual outing, Christmas party, and employee milestone celebrations
- Generate HR reports, trackers, and exception lists for management review
Training, Benefits and HR Records Administration
- Coordinate training schedules, track attendance, and keep certificates and the training matrix current
- Manage annual benefits enrollment and insurance renewals, and keep policy records current
- Maintain controlled filing for the HR records the role owns, physical and digital
- Enforce confidentiality and proper handling of sensitive employee information
Qualifications
- Bachelors degree in Psychology, Human Resource Management, Business Administration, or related field.
- At least 2 years experience in HR administration with hands-on timekeeping, attendance and leave records, and compliance tracking.
- Working knowledge of Philippine labor practices and standard employment documentation requirements, including disciplinary due process.
- Proficient in MS Excel and MS Word, with strong file organization and documentation control skills.
- Well-organized with strong follow-through, able to keep recurring processes on schedule.
- Strong attention to detail, confidentiality, and ability to manage multiple deadlines with minimal supervision.
- Communicates clearly and professionally with employees at all levels.
- Willing to work on-site in Iloilo City on a Monday to Saturday schedule.
- Experience with any HR information system or HR software is beneficial.